[Plugtest-org] Draft minutes ODF Plugfest Programme Committee - Oct 20th 2011

[Michiel Leenaars]

Dear all,

with many thanks to Basil Cousins for taking down notes during the meeting, 
here are the draft minutes for yesterday's ODF Plugfest Programme Committee 
Conference Call (ODF2P3C). If you have any corrections, let me know.

Next meeting: Thursday 27th October. 14h00 UTC (16h00 CET).

Kind regards,
Michiel Leenaars

-------------------------------
ODF Plugfest Programme Committee

Conference Call
Thursday 20th October 2011

ACTION NOTES

PARTICIPANTS
				Michiel Leenaars (ML) - NLnet
				Joris	Dirks	 (JD) - Dutch Government
				Sophie Gautier (SG) - TDF
				Bart Hanssens	(BH) - Fedict
				Louis Suarez-Potts (LSP)
				Arthur Buijs (AB)
				Roberto Gallopino (RG)
				Doug Mahugh	(DM)	- Microsoft
				John Haug (JH) - Microsoft
				Basil Cousins (WBC) - OFE

APOLOGIES
				Rob Weir (RW) - IBM
				Jos van den Oever (JvdO) - KO
				Alan Bell (OFE)
				Patrick Durusau

1) Welcome and Introductions

ML welcomed and introduced all.

2) Programme Committee Terms of Reference

The ODF Plugfest Programme Committee (ODFPPC) has been set up to facilitate 
the development of the actual programme of future plugfests.   

In order to provide continuity and assist organisation, the ODFPPC will take 
decisions regarding the programme for future ODF Plugfests  as well as the 
format and contents of individual plugfests.

ODFPPC will consist of a balanced group of volunteers from specialist 			
communities, national groups and suppliers who can contribute to the practical 
work involved in individual plugfests. 

Local Plugfest organisers will have a liaison member during the run-up to 
their plugfest. E.g. JD is liaison for the Gouda plugfest on behalf of the 
Dutch government.

There will be no formal obligations as such but volunteers are expected to act 
in the interests of the Community and to commit the necessary time to the 
task.  Volunteers should inform other members if they are unable to do so.

ODFPPC members will be appointed for one year at the end of which they will be 
asked  individually if they wish to renew their membership.  The ODFPPC will 	
function openly in a friendly, respectful and transparent manner.

Upon instalment, members will appoint a chairman and secretary.
	
3) 7th ODF Plugfest Gouda, 17th - 18th November 2011

ML described the proposed organisation of the plugfest with 1½ days devoted to 
technical developments and ½ day (Friday afternoon) dedicated to public 
presentations - in areas of best practices, scientific research, developments 
in standardisation, new tooling and other relevant developments. All members 
are encouraged to equire within their communities for suggestions for the 
public programme.

A draft was put online by BH at:

http://plugtest.opendocsociety.org/doku.php?id=plugfests:201111_gouda:info

In parallel with the first day of regular ODF plugtesting there will be a 
separate session fully devoted to ODF in the context of document workflows, 
e.g. software that generates, processes and archives ODF documents. The Dutch 
Government has invited the local vendor community, the session will focus on  
testing the software for typical use cases such as generating Birth 
Certificates and other documents and make sure the software produces clean and 
interoperable documents using valid ODF.

JD asked on behalf of the local organisers to make sure people register in 
time, and to pass along the invitation to the plugfest to their community. 
LSP suggested that we should try to engage ecosystems supporting ODF as much 
as possible.

Tasks:

- Members are asked to think about possible presentations as well as scenarios
  for the technical part of the plugfest. Please make suggestions to the
  plugfest-organisers mailing list (also open to those who are not part of the
  ODFPPC) or through:

  http://plugtest.opendocsociety.org/doku.php?id=plugfests:201111_gouda:info

- Send invitation along and encourage registration through
  http://odfplugfest.org

Next meeting: Thursday 27th October. 14h00 UTC (16h00 CET).



		
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